Special Events & Development Coordinator

Reporting to the Individual Giving and Special Events Manager (IGSEM), the Special Events & Development Coordinator is responsible for the coordination, scheduling and execution of activities associated with special and cultivation events of the Richmond Symphony. In collaboration with the IGSEM, this position will oversee the day-to-day activities of the Legacy of Music Gala, as well as support the Symphony’s efforts around cultivation and stewardship events related to the Symphony’s fundraising activities and provide support to the APC fundraising team as required. Along with other select members of the APC team, this position has key ownership over the Symphony’s 20/30 Group of young professionals and related events. This position’s duties include development activities, including, but not limited to:

 Plans and implements the annual Legacy of Music Gala

• Solicits outside organizations/companies for both silent and live auction item donations
• Primary staff liaison with gala related vendors (venue, caterer, auction donors, etc.)
• Organizes volunteers
• Manages print deadlines for gala materials (invitations, signage, etc.) with APC staff
• Handles event guest list and RSVPs
• Organizes and maintains event website and auction list
• Is the staff liaison to the Gala & Signature Events committee of the Board of Directors

Works with APC staff to execute donor cultivation/stewardship events and activities

• Primary staff liaison with event host(s), venues, and vendors
• Manages event guest lists, invitations and collects RSVPs
• Provides on-site event execution and staffing
• Organizes and prepares event follow up correspondence and thank you notes
• Recruits and organizes special event volunteers as needed

Coordinates and supports the Symphony’s young professionals group (2030 Group)

• Plans and executes 2030 Group social events
• Manages group communications with other APC staff
• Maintains group memberships and member information

Administrative Duties

• Generates weekly reports to ensure that goals are being met
• Inputs information and pulls reports from Bloomerang database as appropriate
• Maintains a visible presence at concerts
• Assists APC staff with mailings, scheduling and prospect research
• Performs other duties as assigned by the Director of APC

Successful performance in this position requires an individual with excellent organizational skills, including attention to detail and efficient time management, the ability to collaborate creatively and work effectively with internal and external partners, and the ability to execute tactical activities that accomplish departmental and organizational goals.

• Commitment to the principles of teamwork and shared responsibility
• Ability to multi-task and meet simultaneous deadlines
• Ability to handle confidential conversations, correspondence and records
• Ability to relate to a diverse group of people including staff, board members and community members
• Ability to communicate effectively both orally and in writing
• Ability to anticipate potential problems and avert them before significant impact on service delivery, expenses or revenues
• Bachelor degree preferred or commiserate event planning experience

Environment

 Competitive benefits including health, dental and 403 (b) plan

• Position will have work space in the Richmond Symphony office (parking provided).
• Work is performed in a fast paced office environment.
• Attendance and participation at concerts, events and activities will be expected outside of normal office hours and on weekends with advance notice.
• The Richmond Symphony strives to create an environment that practices shared values inclusive of the following: Mutual Respect, Empathy, Integrity, Transparency, Trust, Insistence on Excellence, Hunger for Success, Passion, Creativity and Fun.

To Apply:

Please send cover letter and resume to pbickersteth@richmondsymphony.com. Phone calls will not be accepted.

Director of Orchestral Operations (DOO)

The Director of Orchestral Operations (DOO) is responsible for overseeing all operational and artistic functions of the Richmond Symphony.

• Within artistic and budgetary parameters, the DOO will ensure the efficient and effective operation of all orchestra-related activities.
• Plans, in consultation with the Music Director and Executive Director, the season’s annual artistic and operational plan, including guest artists and conductors, programs, commissions and other concert-related activities.
• Develops and schedules the RSO season, including subscription programs, special programming, and research and programming for tours and run-outs.
• Creates master schedules including coordination of rehearsal, performance, touring, and vacation schedules in accordance with the musicians’ union contract.
• Negotiates and ensures implementation of contracts with venues and promoters that directly relate to concert operations.  Serves as primary contact at all facilities used by the Symphony.
• Ensures correct implementation of the Orchestra’s collective bargaining agreement and assists in resolving labor issues as able.
• Coordinates recording/reinforcement of concerts with Recording Engineer/Sound Engineer.
• Negotiates individual musician agreements and guest artist contracts.
• In coordination with the Community Partnerships Manager, other RSO staff and related community partners, implement operations and orchestral aspects of our “Big Tent” festivals, including coordination with localities as to site, licensing and security matters
• Oversees local fee, contracted concert, run-out, and tour activities including negotiating concert fees and exploring new venue/presenter options.
• Supervises artist inquiries and coordination of future programming details.
• Coordinates, in consultation with the Executive Director and Search Committees, the Music Director Search process.
• Acts as Liaison between Music Director (and/or Music Advisor as necessary), Associate Conductor, Assistant Conductor, and Artistic Excellence Committee.
• Prepares and oversees RSO artistic and operations budgets.
• Supervises Operations Department, including budget, personnel, files, equipment, etc.
• Serves as a member of the RSO Leadership Team and performs additional duties as assigned by the Executive Director.
• Provides on site assistance to Personnel Manager for Auditions.  Arranges for Operations Staff to help run auditions.
• Provides on-site presence at concerts and rehearsals.
• Represents Leadership Team on the Symphony’s Artistic Excellence & Negotiations Committees.
• Performs other duties as assigned by the Executive Director and the Music Director.

Successful performance in this position requires an individual with excellent organizational skills, including attention to detail and efficient time management, the ability to collaborate creatively and work effectively with internal and external partners, and the ability to foster positive relationships with conducting staff, musicians, guest artists, and outside personnel.  The ability to work effectively, and with composure, under pressure and the ability to improvise and respond to unusual circumstances and requests with an attitude of service and flexibility are a MUST.

A college bachelor’s degree or equivalent is required.  Preference will be given to candidates with professional orchestral experience and/or experience in orchestra personnel administration. Knowledge of classical music and understanding of orchestral instrumentation is required.  Computer literacy including word processing, spreadsheet, and database software systems is essential.  A working knowledge of OPAS is a plus.

The ability to work effectively in a fast paced environment with limited resources is crucial to performance of the position’s requirements.

• Work is performed in a fast paced environment.
• Work space is provided in the Richmond Symphony offices. Parking is also provided.
• Attendance and participation at rehearsals, concerts, events and activities will be expected outside of normal office hours and on weekends.
• The Richmond Symphony strives to create an environment that practices shared values inclusive of the following: Mutual Respect, Empathy, Integrity, Transparency, Trust, Insistence on Excellence, Hunger for Success, Passion, Creativity and Fun.

The Richmond Symphony is an Equal Opportunity Employer.

TO APPLY: Please send cover letter and e-mail to dfisk@richmondsymphony.com. No phone calls please. Open until position is filled.