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Administrative Positions

Director of Orchestral Operations (DOO)

 Job Summary

General statement regarding the overall function, scope and purpose of the work to be performed.

The Director of Orchestral Operations (DOO) is responsible for overseeing all operational and artistic functions of the Richmond Symphony.

 Responsibilities/Duties/Functions/Tasks 
  • Within artistic and budgetary parameters, the DOO will ensure the efficient and effective operation of all orchestra-related activities.
  • Plans, in consultation with the Music Director and Executive Director, the season’s annual artistic and operational plan, including guest artists and conductors, programs, commissions and other concert-related activities.
  • Develops and schedules the RSO season, including subscription programs, special programming, and research and programming for tours and run-outs.
  • Creates master schedules including coordination of rehearsal, performance, touring, and vacation schedules in accordance with the musicians’ union contract.
  • Negotiates and ensures implementation of contracts with venues and promoters that directly relate to concert operations.  Serves as primary contact at all facilities used by the Symphony.
  • Ensures correct implementation of the Orchestra’s collective bargaining agreement and assists in resolving labor issues as able.
  • Coordinates recording/reinforcement of concerts with Recording Engineer/Sound Engineer.
  • Negotiates individual musician agreements and guest artist contracts.
  • In coordination with the Community Partnerships Manager, other RSO staff and related community partners, implement operations and orchestral aspects of our “Big Tent” festivals, including coordination with localities as to site, licensing and security matters
  • Oversees local fee, contracted concert, run-out, and tour activities including negotiating concert fees and exploring new venue/presenter options.
  • Supervises artist inquiries and coordination of future programming details.
  • Coordinates, in consultation with the Executive Director and Search Committees, the Music Director Search process.
  • Acts as Liaison between Music Director (and/or Music Advisor as necessary), Associate Conductor, Assistant Conductor, and Artistic Excellence Committee.
  • Prepares and oversees RSO artistic and operations budgets.
  • Supervises Operations Department, including budget, personnel, files, equipment, etc.
  • Serves as a member of the RSO Leadership Team and performs additional duties as assigned by the Executive Director.
  • Provides on site assistance to Personnel Manager for Auditions.  Arranges for Operations Staff to help run auditions.
  • Provides on-site presence at concerts and rehearsals.
  • Represents Leadership Team on the Symphony’s Artistic Excellence & Negotiations Committees.
  • Performs other duties as assigned by the Executive Director and the Music Director.

 

 Qualifications 

Successful performance in this position requires an individual with excellent organizational skills, including attention to detail and efficient time management, the ability to collaborate creatively and work effectively with internal and external partners, and the ability to foster positive relationships with conducting staff, musicians, guest artists, and outside personnel.  The ability to work effectively, and with composure, under pressure and the ability to improvise and respond to unusual circumstances and requests with an attitude of service and flexibility are a MUST.

A college bachelor’s degree or equivalent is required.  Preference will be given to candidates with professional orchestral experience and/or experience in orchestra personnel administration. Knowledge of classical music and understanding of orchestral instrumentation is required.  Computer literacy including word processing, spreadsheet, and database software systems is essential.  A working knowledge of OPAS is a plus.

The ability to work effectively in a fast paced environment with limited resources is crucial to performance of the position’s requirements.

 Environment 
  • Work is performed in a fast paced environment.
  • Work space is provided in the Richmond Symphony offices. Parking is also provided.
  • Attendance and participation at rehearsals, concerts, events and activities will be expected outside of normal office hours and on weekends.
  • The Richmond Symphony strives to create an environment that practices shared values inclusive of the following: Mutual Respect, Empathy, Integrity, Transparency, Trust, Insistence on Excellence, Hunger for Success, Passion, Creativity and Fun.

The Richmond Symphony is an Equal Opportunity Employer.

TO APPLY: Please send cover letter and e-mail to dfisk@richmondsymphony.com. No phone calls please. Deadline for applications is December 31, 2018 or until position is filled. 

 


Advancement and Executive Assistant

 Job Summary

General statement regarding the overall function, scope and purpose of the work to be performed.

The Advancement & Executive Assistant will provide clerical and administrative support to the Executive Director, Director of Advancement & Patron Communications, the Board of Directors and the fundraising team. This position is responsible for administration and upkeep of the Bloomerang fundraising database, processing donations and coordinating with box office staff when compiling and analyzing data for use in donor acquisition and engagement. This position will track contributed revenue of the department and serve as a liaison with the Finance department. This staff member will also assist in communications and scheduling among Symphony Leadership, contacts and the general public.

Responsibilities/Duties/Functions/Tasks
  • Serve as staff liaison for the Board of Directors and select Board Committees.
  • Prepare for and execute monthly Board of Directors meetings and quarterly Richmond Symphony Foundation meetings, as well as take minutes in those meetings.
  • Administers Bloomerang fundraising database, ensuring accuracy of gift records and constituent information
  • Responsible for the creation of an accurate donor listing for inclusion in concert programs
  • Assist APC team members with data analysis, list generation, direct mail and electronic fundraising campaigns and related initiatives
  • Coordinate and maintain schedule as needed for the Executive Director and Director of Advancement and Patron Communications
  • Maintain Board and Staff Member rosters
  • Maintain Board website and calendar
  • Gift processing including check copying, data input, managing acknowledgement process and reconciliation with finance department
  • Other special projects and tasks as assigned
Qualifications

Successful performance in this position requires an individual with excellent organizational skills, including attention to detail and efficient time management, and a positive attitude that will enhance relationships with Board members and outside parties.

The individual should possess a commitment to providing courteous service and being the best possible “face” of the organization, as well as the ability to collaborate creatively and work effectively with internal and external partners. The idea candidate’s qualifications include:

  • Commitment to the principles of teamwork and shared responsibility
  • Ability to multi-task and meet simultaneous deadlines
  • Ability to handle confidential conversation, correspondence and records
  • Ability to relate positively to a diverse group of people including staff, board members and patrons
Environment
  • Work is performed in a fast paced environment.
  • Parking is provided.
  • The Richmond Symphony strives to create an environment that practices shared values inclusive of the following: Mutual Respect, Empathy, Integrity, Transparency, Trust, Insistence on Excellence, Hunger for Success, Passion, Creativity and Fun.

To Apply

Please send cover letter and resume by 12/7/18 to sdodson@richmondsymphony.com. No phone calls accepted.